Accounting

Discussion in 'Trade Talk' started by WoodYouLike, 3 May 2008.

  1. WoodYouLike

    WoodYouLike

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    On a - now closed topic - one of the proper business tools mentioned was:
    "Purchase a good computer based accounts package such as 'Sage accountant plus' or similar. "

    My advice: stay away from everything Sage! It's very expensive, complicated and overvalued! ("Sage line 50" compares with the programs mentioned below and costs £ 525.00!)

    Other, much better, easier to use, and loads cheaper (so better value for money) are:
    MYOB - Mind Your Own Business Accounting plus £ 149.00
    Mamut - Accounting Standard £ 149.00 - plus you can add other modules later like Customer Relation Management (mail-shots etc) very easy
    For most start-ups and/or self-employed traders/trade persons the RCAP - Rapid Cash Accounting Package will be more than enough to get you started (records your VAT cash accounting in one go, easy!) £ 17.95 at the moment.

    Worked with all of them, so not 'plugging' any for own benefit. Used MYOB for years until our business needed a proper CRM program and Mamut offered more for less than Sage's 'Act'.
    Had to work with Sage accounting plus for a charity I did the books for - hated it - too expensive and getting reports out for the trustees was a monthly nightmare (in the end it was easier to create reports in Excel than using SAGE).
    For a network organisation (BNI) I - volunteer treasurer - used the RCAP program, made life very easy.
     
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  3. Goldspoon

    Goldspoon

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    I concur. Bought Sage and it nearly drove me nuts (and that's whilst I worked in IT industry and was pretty computer savvy and I have passed a Diploma that included an accounting exam).

    I just bought RCAP (the other day) and it's absolutely spot on.
     
  4. Deluks

    Deluks

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    Don't forget to include the price of Microsoft Excel, where applicable!
     
  5. WoodYouLike

    WoodYouLike

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    Agreed, but my guess is 95% of pc users have Excell or OpenOffice.
     
  6. tonybhoy

    tonybhoy

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    Can anyone easily explain to me how to start a new year with the rapid cash accounting programme?

    I'm having difficulty understanding the help files on how to do this.

    Thanks.

    Tony.
     
  7. WoodYouLike

    WoodYouLike

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    Hi. You start a new year with by making a copy of the whole software file. It works best if every year has its own folder.
    E.g folder for the financial year 07/08 you name RCAP0708. The next year you name RCAP0809.
     
  8. tonybhoy

    tonybhoy

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    How do you make a copy of the whole software file?

    I've started using the software straight out of the box as it where as in I inputed the dated straight away I didn't put the software in a folder to begin with so what I have is a file with all of my accounting data in.

    So do I have to delete all of this data from the file in order to copy the file into a folder.

    Presumably I should have copied the file into a folder when I first downloaded it so that I would have always had a blank (no input data) file to use?

    Thanks.

    Tony.
     
  9. Goldspoon

    Goldspoon

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    Find the file in your MY Docs folder or wherever you saved it.

    Open it.

    Top menu click "Save AS" and save it under a new name (you do not delete the old one - it just creates a new one with the new name).

    Yes - with the new one you will have to remove all the old entries unless as you said you had of saved a blank one! Before you do make sure you have both files (old year and new year).
     
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  11. tonybhoy

    tonybhoy

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    Thanks for the advice and taking the time.

    Regards,

    Tony.
     
  12. Stevegts

    Stevegts

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    It's horses for courses really, if you are a diy builder you should only need excel to keep track of your costs. If you are a jobbing builder then Sage accounts would be better as with the right version you have PO's and project costing. However, if you are a larger construction company, then you would likely need an all singing and dancing construction package. Something like construct advanced http://www.ledgerservices.co.uk/construct_advanced.htm which does estimates, job costing, cis, retentions etc etc.
     
  13. Bearing in mind that I am not familiar with accounting packages anymore as I have to have an accountant, the only defecit I found when I looked at the various packages some time ago, is that many did not include payroll facilities.
     
  14. WoodYouLike

    WoodYouLike

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    New kid on the block: online bookkeeping system with Payroll (and VAT returns online) Liberty Accounting
     
  15. kevindgas

    kevindgas

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    at £30 a month + a pound each for employees i personally will stick with my Excel sheets which cost me nowt but the original package (office2000)
     
  16. WoodYouLike

    WoodYouLike

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    I didn't say it was as cheap as chips ;) But for smallish companies who need also Payroll and online VAt return (plus have their bookkeeper and/or accountant accessing the accounts) it is a proper option.
     
  17. kevindgas

    kevindgas

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    personally i've tried sage, quick books, easy books, simply books and several other software packages, none have been able to do quote to job to invoice to accounts to tax & vat properly despite their claims and so i still do everything manually
    estimates are done on word
    as are invoices
    accounts are done on excel and everything self calculates for tax & vat. a simple equation change in a box allows me to change between 0, 5 and 15% vat and i can see at a glance how little the government allows me to keep after it has bled us dry !! :LOL:
     
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